{"id":304383,"date":"2022-12-23T16:01:54","date_gmt":"2022-12-23T16:01:54","guid":{"rendered":"https:\/\/smartdesks.com\/knowledge-center\/?p=304383"},"modified":"2023-01-20T11:52:01","modified_gmt":"2023-01-20T11:52:01","slug":"what-is-needed-for-a-hybrid-meeting","status":"publish","type":"post","link":"https:\/\/smartdesks.com\/knowledge-center\/what-is-needed-for-a-hybrid-meeting\/","title":{"rendered":"What Is Needed for a Hybrid Meeting?"},"content":{"rendered":"\t\t
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\n\t\t\t\t\t\t\tVirtual and hybrid meetings are the reality for a huge number of workplaces these days, as a response to COVID-19 precautions. It\u2019s important that employers know how to run them effectively. Using the right technology to connect participants in person and remotely is important. It will involve choosing the best platform for the virtual attendees. It also involves having the best SMART conference tables<\/a> for the in-person attendees of these hybrid meetings<\/a>.\n\nThis article will explore exactly how hybrid meetings can best work for your team, and what equipment matters most for them.\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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What Is the Difference Between a Virtual and Hybrid Meeting?<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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The biggest difference between a virtual and a hybrid meeting is that:
\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u25cf In a virtual meeting all attendees are joining virtually
\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u25cf In a hybrid meeting there are some attendees joining virtually and others at the meeting in person<\/p>

A virtual meeting requires only technology to accommodate digital guests. In contrast, a hybrid meeting requires digital components as well as accommodating in-person staff and equipment.<\/p>

One of the biggest benefits of hybrid events is the flexibility they provide. This is because all staff can join the meeting in whichever way works the best for them. This benefit requires a different setup for in-person and virtual guests to achieve the best results.<\/p>

Having the right physical setup for the in-person guests of a hybrid meeting is very important. It allows them to interact easily with others in the room, while being able to see and interact with those joining virtually. The right conference table and technology is therefore a must for a truly successful hybrid meeting.<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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How Do You Run a Good Hybrid Meeting?<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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Hybrid meetings best practices can be thought of in three different main categories\u2014accessibility for remote attendees, practicality for in-person attendees, and meeting content. Each category has its only special considerations.<\/p>

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1. Accessibility for Remote Attendees<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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It is vitally important that remote attendees be able to clearly see, hear, and interact with the people in the room in order to be included in a hybrid meeting. A company needs to provide a platform or software to virtually connect them. Adequate video and audio equipment is needed in the physical meeting space so virtual and in-person participants can interact.<\/p>

This requires SMART conference tables and desks with the flexibility to accommodate this technology. Conference tables need to provide a space to securely set up video and audio equipment, as well as plug into power sources without inconveniencing the in-person experience.<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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2. Practicality for In-Person Attendees<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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In-person attendees have a very different set of needs than remote attendees in a hybrid meeting. They need to be able to clearly see any presentation slides or video that may be a part of the meeting. They also should be able to see and hear the virtual attendees and the other in-person staff. A large screen in the conference room will allow you to show the virtual attendees. This makes everyone feel like they\u2019re part of the group. It is important to think about the way a conference table is positioned in a room with this type of setup. You want to make sure everyone at the table can clearly and comfortably see and hear everything.<\/p>

t is likely that some or all participants will need their own laptops or devices in front of them during a meeting. This might be because they are taking notes, getting input from virtual attendees, or accessing presentation materials. A conference room setup needs to include SMARTdesks and SMARTtables so everyone in the physical meeting space has their technology.<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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3. Meeting Content<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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\n\t\t\t\t\t\t\tOnce the practical and technical needs of everyone at the meeting are addressed, the final element for a successful hybrid meeting is the meeting content itself. Here are some tips for running a good meeting, regardless of the location of the participants.\n